ADMISSION POLICY FOR GOVERNMENT COLLEGES
(MALE & FEMALE) IN KHYBER PAKHTUNKHWA
This Admission Policy is being implemented in
all the Male and Female Colleges of Government of Khyber Pakhtunkhwa for
admission in Ist year/Inter Part-1,3rd Year/Two Years Degree Part-1, BS 1st
Semester and M.A/M.Sc (Previous) w.e.f. the academic session 2017-18 and
onward.
1. Short titles and Commencement
(i) This may be called the
Admission Policy for Male and Female Colleges of Khyber Pakhtunkhwa under the
jurisdiction of Higher Education Department. (ii) This shall come in to force
w.e.f. the Academic Session 2017-18.
2. Definitions
In the Admission Policy, unless the context
otherwise requires: i. “Admission“means
regular entry in to the college as per laid down procedure. ii. “Admission Committee” means the
committee / committees appointed by the Principal of a college for scrutinizing
the documents and eligibility of the candidates and making recommendation for
their admission in the faculty for which the committee is constituted. iii. “College” means all the male and female
colleges under the administrative control of the Higher Education Department,
Government of Khyber Pakhtunkhwa. iv. “Principal”
means the head of the college whether holding a regular post or appointed as
otherwise. v. “Director” means
Director Higher Education, Khyber Pakhtunkhwa. vi. “Secretary” means Secretary to Government of Khyber Pakhtunkhwa,
Higher Education, Archives& Libraries Department. vii. “Result” means the gazette notification regarding assessment of the
candidates after SSC, Intermediate and Degree examinations by the respective
Education Boards and Universities. viii. “Level”
or “Class” means Intermediate Part-1/1st Year, or Degree Part1/ 3rd Year /
BS 1st Semester, or M.A/M.Sc Previous at intermediate, degree and postgraduate
level of studies, respectively. ix. “Faculty”
means discipline like Pre-Medical, Pre-Engineering, Computer Sc, Humanities,
and such other groups of studies which are available in the college and allowed
by the concerned Education Board or University. x. “Sports” means games defined by the concerned Education Board or
University and offered by the college. xi. “Board”
means concerned Board of Intermediate & Secondary Education to which a
college is affiliated at the intermediate level. xii. “University” means concerned University to which a college is
affiliated at degree or postgraduate level. xiii. “College Jurisdiction” or “Jurisdictional Area”means the area
specified by the college administration and duly approved by the concerned JMC
for the purpose of admission against the specified quota.
3. Commencement of Admission
(i) Admission to different
classes shall be completed according to the schedule fixed by the concerned
Education Board or University, as the case may be. Admission forms shall be
made available to the candidates just after declaration of the result till
reasonable opportunity is provided to all the eligible candidates of different
Education Boards and Universities of the Province, including FBISE (Islamabad).
(ii)(a) In case of manual process, admission
forms for admission to each group shall be entered in a separate register under
specified serial numbers, which shall serve as reference for any information in
respect of a candidate who has applied for admission. A receipt of admission
form shall also be issued to each candidate who applies for admission.
(b) Where online admission
facility is available, candidates shall apply online and hardcopies of their
application forms along with required documents shall be submitted to the
concerned colleges or as otherwise described. Its record shall also be
maintained as per procedure explained at 3-(ii) a, above.
(iii) The Principal shall
constitute separate Admission Committees for different faculties/groups at
various levels. Each committee shall consist of a Senior Staff Member
asChairperson along with other staff members drawn from the relevant
faculty/group. These committees should thoroughly check/scrutinize the
application forms and make their recommendation regarding eligibility of the
candidates for admission in a particular group of studies according to the
rules/instructions issued by the government and concerned affiliating Education
Board or University.
(iv) The application form
shall be supported by the attested photocopies of following documents or as
required otherwise:
a. SSC Certificate for admission at any level
of studies b. Detail Marks / Provisional Certificate of the last exam passed c.
Character Certificate issued by the learning institution last attended.
Where the
candidate has passed the last examination in private
capacity such
certificate shall be signed by a gazetted officer. d. Domicile Certificate e.
Self / father CNIC/ Form B f. Required number of coloured photographs as per
college policy. g. Quota eligibility certificate in case a candidate applies
for a specified
quota notified
by the government, e.g. Sports, Disable or Education
Employees
quotas, etc.
Note: Affidavit in light of Supreme Court
decision for refraining from politics shall be obtained from the candidates at
the time of admission. (v) Applications which are not registered within due
date, whether online or manual, shall not be considered for admission.
(vi) The principal may keep
10 % of the total number of seats in each faculty for 15 days for meritorious
students who may not turn up for admission within the prescribed time for
admission due to unavoidable circumstances. The minimum marks declaring a
candidate as meritorious shall be determined by the concerned committee of each
college.
(vii) If a student applies for admission one
or more years late then he/she shall produce an affidavit to the effect that
he/she has not been admitted at any college previously and he/she is availing
the opportunity for admission for the first time.
(viii) Students passing in supplementary
examination shall not be eligible for admission in the academic year in which
he/she has passed the examination.
(ix) Students who failed in any class or did
not appear in the examination or discontinued their studies shall not be
allowed readmission in the same or lower class.
(x) The admission
Committee(s), while recommending the candidates for admission shall pay due
consideration to the following:
a) Students failed in one or
more subjects shall not be allowed to take admission in Part-I /1st Semester of
Intermediate, Degree, Postgraduate or BS classes. b) Students placed in “E”
grade in SSC exam shall not be allowed admission in 1st Year in any faculty /
group. c) Candidates who obtain less than 45% in the last examination passed
shall not be allowed admission to 3rd year / Degree Part-1st or BS 1st
Semester. d) General conditionsas well as conditions specific to particular
faculty/group or subject for admission to the Intermediate, Degree, BS and
Postgraduate Level shall be in accordance with those set by the concerned
Education Board or University for the relevant level, faculty or subject. e) No
regular admission in any class shall be allowed to a candidate who has already
passed equivalent examination in another faculty / group or subject.
(xi) Candidates who fail to
confirm their seat by depositing the required fee within the specified period
shown on any merit list shall lose their right of admission and his/her seat
shall be allotted to the next candidate in order of merit. However, if such
candidate(s) turn for admission at a later stage and vacant seats are available
then such candidates may be given opportunity before offering admission to next
candidate(s) having lower stage on the merit list. 4. College Jurisdiction and Seats Distribution
A.For
Intermediate Part-1/1st Year and Two Years Degree Part-1/3rd Year, each college
shall offer admission to the following on the basis of their respective merit:
i. Eighteen percent (18%) of
the total number of seats are reserved for candidates
belonging to the jurisdictional area of the college as defined by the college
administration. A candidate shall be defined belonging to the jurisdictional
area of the college if he/she: a. is domiciled of the college jurisdictional
area of the district b. is child/spouse of an employee of the federal or
provincial government
serving in
the jurisdictional area of the college
c. has passed the last exam from a feeding school
situated in the
jurisdictional area of the college
ii. Sixty percent (60%) of
the total number of seats are reserved for candidates
of the district in which the college is situated. A candidate shall be defined belonging to the district of the college,
if he/she: a. is domiciled of the district in which the college is situated. b.
is child/spouse of an employee of the federal or provincial government
serving in
the district in which the college is situated.
c. has passed the last exam from a feeding school of
the area situated in
the
district in which the college is situated.
iii. 10% seats are reserved
for candidates of areas of the country other district in which the college is
situated provided they have obtained minimum A Grade in the last examination
passed.
iv. Five percent (5%)
seats,for admission to 1st year and 3rd year, are reserved for the children of
the employees of the Higher Education Department Khyber Pakhtunkhwa (college
subsector) on provincial basis.
v. Two percent (2%) seats,
for admission to 1st year and 3rd year, are reserved for disable candidates on
provincial basis.
vi. Five percent (5%)
seats,for admission to 1st year and 3rd year, are reserved for sports quota on
provincial basis. These seats are reserved only for the games which facilities
are available and offered by the college.
vii. Seats falling vacant under any quota as
defined under rule 4:A(ii, iii, iv, v, vi) shall be allocated to quota for
candidates as defined under rule 4:A(i). B.
In case of admission to the Postgraduate or BS classes, the following seats
distribution for each subject in case of 40 Admission
seats per class shall be
observed by each college and shall offer admission to
the following on the
basis of their respective merit:
i. 18 seats are reserved for
candidates of the district in which the college is
situated, as defined under rule 4:A(ii) ii. 18 seats
are reserved for candidates outside of the district of the college iii. 01 seat
is reserved for the children of the employees of the Higher Education
Department Khyber Pakhtunkhwa (college subsector) on
provincial basis. iv. 01 seat is reserved for disable candidates of the
province. v. 02 seats are reserved for sports quota on provincial basis. These
seats are
reserved only for the games which facilities are
available and offered by the
college. vi. Seats falling vacant under any quota as
defined under rule 4:B(ii, iii, iv, v)
shall be allocated to quota for candidates as defined
under rule 4:B(i).
C.One
seat in each faculty over and above the allocated total seats is reserved for
Afghan refugees. However, such candidates shall submit
their applications
through proper channel.
5. Preparation of Merit List
(i) Merit lists for all
categories of candidates shall be prepared separately on the
basis of percentage of obtained marks in the last
examination passed such that candidates with higher percentage of obtained
marks shall have the exclusive right for admission over those who have lower
percentage of obtained marks.
(ii) For admission to any level of studies,
before preparation of merit lists, twenty
extra marks
shall be added to the marks obtained by a candidate in the last examination
passed who is Hafiz-e-Quran. Such candidates shall not only support their claim
by the relevant certificate but they shall also have to pass the recitation
test conducted by the relevant admission committee.
(iii) Five marks per year/session shall be
deducted from the obtained marks of a
candidate who
has passed the last examination in the previous year(s)/session(s). However, no
such deduction shall be made from a candidate who has passed the last
examination in the supplementary session of the immediate preceding year. Such
procedure shall be limited for the candidates who failed to get admission
during the previous three consecutive years/sessions. Candidates whose passing
year of the last examination is more than three years back shall not be put on
the merit list. However, if vacant seats exist after absorption of all the
candidates on the merit list then such candidates may be provided the
opportunity of admission on merit.
(iv) Merit List of sports quota for the
game(s) the facility for which is available in
a college shall
be prepared on the basis of performance of candidates in sports, which shall be
measured as below: a. Previous
Participation Marks 35
SSC HSSC
i. School/College Level Certificate 10 15
ii. Inter District / Zonal Certificate 15 --
iii. District Level Certificate 20 --
iv. Regional / BISE Inter School / Inter
Colleges/DHE
Regional level certificate 25 25 v. Inter-board/Provincial Certificate 30 30
vi. BISE / Other National Level Certificate 35
35
Note:
Candidate having more than one of the above certificates shall be awarded marks of only the highest
certificate.
b.
Trail Marks 65
c. Total Sports Marks (a+b) 100
Sports Merit List shall be
prepared on the basis of total sports marks.
(v) Students admitted on sports basis shall be
required to submit an undertaking that they will actively participate in the
college sports team, failing which their admission shall stand cancelled.
6. Increase of Seats
With the growing demand for
admissions the Principal may submit such cases to the Director Higher Education
for increase in seats keeping in view the availability of physical and human
resources in the college.
On the request of the
Principal the Director Higher Education can increase up to 25% of the total
number of seats.Requests for more than 25% increase in the seats shall be
referred to the Secretary Higher Education Department for approval.
7. Upper Age Limit
(i) The upper age limit of Male Candidates for
admission to various levels/classes, except sports quota, shall be as under and
shall be counted with respect to the closing date for receipt of applications
for admission to the concerned level or faculty.
a. I
st year 19 years
b. 3 rd year / BS 1 st Semester 22 years
c. M.A /
M.Sc Previous 25 years
(ii) Their shall be no upper age limit for
female candidates except under sports quota.
(iii) For admission on sports quota (both for
male and female candidates) maximum age shall be considered one year less than
the prescribed age limit under rule 7(i)(a, b, c) so that candidates admitted
on sports quota are eligible to participate in the Board / University
tournaments.
8. Age Relaxation
i. Overage candidates can apply for relaxation
in the upper age limits for upto
three years by
giving cogent reasons for availing such relaxation. Applications for age
relaxation must be submitted before the closing date of submission of application
forms, whether online or manual. Principal of the college is authorised to
grant one year relaxation in the upper age limits at all levels as defined in
rule 7(i)(a, b, c).
ii. The Director Higher Education is
authorised to grant age relaxation up to three
years. The
principal may submit such genuine hardship cases by giving cogent reasons to
the Director Higher Education after providing provisional admission to such
students, if otherwise eligible. In favour of candidates overage by more than 3-years
may be referred to the Secretary Higher Education Department for approval.
iii. The provisional
admission shall standcancelled if the relaxation in upper age
limit under section8(i) and 8(ii) is not granted by
the competent authority Within30 days of making such a request.
9. Cancellation of Admission
Admission in the college
shall stand cancelled under the following circumstances.
i. If any information given
by the student in his/her Admission Form is
found to be incorrect at any stage.
ii. If a student fails to attend the classes within 10
days of the start of the
session.
iii. If a student is found to be professional
agitator, or has been struck off
from any educational institution on
disciplinary grounds.
iv. If a student is practically involved in Politics.
v. Under rule 5(v).
vi. On the request of the student provided the request
is made within a
specified
time period notified by the admission committee.
10. Struck off on Account of Absenteeism
A student who remains absent
for six consecutive days without any written
application shall be struck off the college roll.
11. Re- Admission
A student whose admission is cancelled under
rules 9 (ii, v) or whose name is struck off on the basis of long absence under
rule 10 can apply for re-admission to the Principal within 15 days of the issue
of such notification. The Principal may allow his/her re-admission on payment
of the Re-admission fee / Admission Fee and any other outstanding dues.
Re-admission for the second time in a current
academic session shall not be generally allowed. However, genuine and deserving
cases may be submitted to the Director Higher Education on the basis of valid
documentary proof with the condition that the applicant can make up for his/her
shortages and can fulfil the requirement of 75% attendance during the remaining
period of the session. Such students shall pay all the Government fee and
Pupils Fund except security and BISE / University charges.
12. Change of Subject
Change of faculty is not
allowed. However, change of subject is allowed subject to the following
conditions:
i. The student must apply for change of
subject within 21 days of the start of the
classes at each
level of studies. ii. Change of subject is allowed only within a faculty or
group of subjects.
13. Migration
Migration to or from a college may be allowed
by the Principals of both the colleges subject to the conditions:
(i) That the applicant is seeking migration
from a college situated beyond
16 kilometre of
the college to which he/she wants to migrate
(ii) That the request is based on genuine
grounds like parents / spouse
transfer,
family shifting, family enmity or marriage duly supported by
documentary
proof
(iii) Marks obtained by the candidates in the
last examination passed are
not less than
the minimum marks obtained by a regular student of that
class.
(iv) The migration is within the prescribed
time period of the concerned
Education Board
/ University.
14. Miscellaneous:
Any matter not covered by this policy shall be
referred to the Director Higher Education, in writing, whose decision in the
matter shall be final.
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